Full-Charge Bookkeeper Job Description

Bookkeepers handle accounts receivable and accounts payable as part of their daily responsibilities to ensure that the company has an adequate revenue and emergency cash fund. According to the same article, 40 percent of small businesses incur federal tax penalties because of payroll errors. In short, bookkeepers “keep the books” of all business transactions, making certain that figures match in all areas. Small businesses are subject to more fraud such as payroll schemes, alteration of checks and theft of inventory than larger companies.

• That is almost certainly true if the company does business internationally.
• After this is accomplished, the invoices must go through the company’s respective business process in order to be paid.
• Even more, you will cull loyalty to your venture by offering expansion into a controller position.
• The BLS includes beginning and entry-level positions in the field, as well as full-charge bookkeepers.
• As a business owner, you will want to leverage talent and strategic hires to foster growth.

Full charge bookkeeper responsibilities include going much deeper into the general ledger than a regular bookkeeper. Journal entries are prepared and entered by the full charge bookkeeper for accounts such as fixed assets and depreciation. At the end of each month, a trial balance is run to verify that general ledger accounts are in balance. To ensure success as a full charge bookkeeper, you should have advanced knowledge of bookkeeping and accounting systems, excellent project management skills, and a good eye for detail. A skilled full charge bookkeeper efficiently handles all the accounting needs of the company, streamlining the business.

End-of-the-Month Accounting Procedures

The position can be assisted by an outside CPA who advises on how to record certain of the more complicated business transactions. The full charge bookkeeper may supervise various accounting clerks. For example, a billing clerk, payables clerk, or payroll clerk may report to the bookkeeper. Spherion Gainesville FL has a client looking for a Full Charge Bookkeeper to be responsible for the accounting, payroll, accounts receivable, accounts payable and purchasing functions of the Company. Full charge bookkeepers are solely responsible for a company’s accounting department.

• A full charge bookkeeper manages the financial documents for a company or organization by maintaining and corroborating the general ledger in addition to maintaining the payroll and potential employee benefits.
• Some bookkeepers may even find work with multiple firms and in multiple industries at the same time.
• Even small- to mid-size firms may employ several bookkeeping clerks, administrative assistants, or other personnel to manage clerical work.
• Top 5 Full charge bookkeeper interview questions with detailed tips for both hiring managers and candidates.
• Also, unlike accountants, full charge bookkeepers generally do not provide tax planning advice or act as financial advisors.

It is distinct from notes payable liabilities, which are debts created by formal legal instrument documents. An accounts payable department’s main responsibility is to process and review transactions between the company and its suppliers and to make sure that all outstanding invoices from their suppliers are approved, processed, and paid. Processing an invoice includes recording important data from the invoice and inputting it into the company’s financial, or bookkeeping, system. After this is accomplished, the invoices must go through the company’s respective business process in order to be paid. Full-Charge Bookkeepers have a similar role to bookkeepers, but they carry more responsibility. These professionals usually report directly to the upper management, may supervise and train other employees, and are involved in complex business transactions. The strongest resume samples highlight solid accounting expertise, accuracy, integrity, analytical thinking, IT proficiency, and leadership.

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Advanced accounting software training and experience is also helpful for job seekers. A degree in the field of accounting or finance is commonly regarded as the minimum qualification. A full charge bookkeeper job description will usually include various duties related to the money and finances of businesses, and bookkeepers will often take charge of the general ledger of their business.

• These full service bookkeeping duties could include data entry of accounts payable invoices and preparing bank deposits.
• The constant use of the computer can potentially cause stain to the eyes, hands, and back.In a smaller company, performing small tasks such as making coffee and ordering office supplies may also be expected.
• A lot of time is spent behind a desk, utilizing bookkeeping software in order to manage the general ledger.
• The full charge bookkeeper is literally in charge of the accounting department offering a direct line to money matters for the C-suite.
• Outsourced bookkeeping and accounting services can also fill the talent gaps caused by promoting within.

In this case, the full charge full charge bookkeeper position may be converted into an assistant controller position, with responsibility for some aspects of accounting operations. With additional training, a full charge bookkeeper could be promoted into the controller position.

Certification for Bookkeepers

She helps small business owners improve their accounting and financial planning by surveying their company’s needs and aligning solutions internally or through CFOshare’s outsourced team. At CFOshare, our experience shows that it is more cost effective to employ a junior bookkeeper and outsource an advisory role, like a fractional controller, until after your business clears $6 to $8M in annual revenue. Many companies find outsourced bookkeeping solutions, like CFOshare, to be less disruptive to their existing staff. An outsourced hire can fill talent gaps while you decide if promoting within or hiring full-time in the future will continue to foster growth.

Thank you in advance for taking a look at the list of responsibilities and qualifications. Full-charge bookkeeper provides clients with accounts payable, accounts receivable and general ledger functions via QuickBooks.